At Notable Minutes, our expert minute takers serve Homeowners Associations and Condominiums with precise, professional minutes. Trained in Robert's Rules of Order, we capture motions, key discussions and action items for transparent, compliant meetings.
With over a decade of experience and partnerships with 80+ associations, we deliver polished, accurate meeting minutes. Our impartial minute takers provide clear, objective minutes that save HOA time and effort.
Our highly skilled minute takers join your live online meeting to capture clear, professional minutes with seamless scheduling.
Have an expert minute taker join you on-site to provide accurate, well-structured minutes tailored to your HOA’s needs.
Simply upload your recording to our secure platform, and our qualified minute takers will craft precise, professional minutes for your HOA.
Since 2013, Notable Minutes is a veteran owned and USA based company specializing in legally compliant, human crafted minute taking for HOAs and condos. We capture every detail with clarity—no AI missteps. Trust us to handle your minutes while your Board focuses on your community.
Work directly with the Owner to confirm meetings around your Board's schedule, with delivery in 5 business days and unlimited revisions for complete accuracy.
We provide free, confidential, and highly secure storage, ensuring your minutes are always protected and accessible.
For corporate, legal, or regulated environments, accurate minutes serve as a record of accountability and help meet compliance requirements.
Our expert, impartial minute takers are a neutral third party, trained in Robert's Rules of Order and holding advanced degrees. We handle the records so managers and board members can focus on what matters.
As a small, veteran-owned business, we work with select clients to deliver high-quality minutes that meet your needs.
Renee brings years of experience supporting HOA boards through timely, accurate minute-taking. With a background in public service and compliance, she ensures every meeting is documented with care and professionalism.
Her attention to detail and client-focused mindset help drive Notable Minutes’ commitment to excellence.
Joe brings a disciplined, detail-oriented approach to business operations at Notable Minutes. As a veteran, he draws on years of professional experience to ensure that internal systems, client services, and day-to-day operations are efficient, reliable, and well-organized.
With a steady focus on structure and long-term sustainability, Joe supports the company’s growth through thoughtful leadership and behind-the-scenes execution. His commitment to excellence helps position Notable Minutes as a dependable partner for every client served.
Skilled professionals dedicated to capturing your meetings with clarity and precision.
Experienced editor Cory turns problem-solving collaboration into crisp minutes, using the same sharp eye that sketches birds—from great-tailed grackles to the barred owl that swiped his dog’s ball.
Former Fed and Peace Corps Volunteer, Emily brings her expertise as an HOA member to the team. She sings in a community choir, plays soccer, and bakes — a future Star Baker in the making.
A dedicated MBA student and detail-oriented minute taker, Irina ensures every meeting's key takeaways are captured. Outside of work, you'll find her chasing her toddler and enjoying the great outdoors with her family.
Straight from our clients—how Notable Minutes makes meetings easier.
President - Townsmen Properties LLC
Property Manager - The Brownstone
Property Manager - Abaris Real Estate Mgt
Contact us today and let us handle the documentation while you focus on what truly matters - your community.
1.703.679.7871
3301 Richmond Hwy.
Alexandria, VA 22305
We proudly serve a wide range of locations and are continually expanding our reach, offering professional minute taking services to new HOAs across the United States.
Meeting minutes serve as the official legal record of Board decisions, ensuring transparency, compliance, and accountability for HOAs and condominiums. Well-documented minutes save time, help Boards engage with homeowners, and provide a clear record to support informed decision-making and future planning.
Notable Minutes, a veteran owned, USA based company, exclusively serves condominiums and HOAs by delivering precise, legally compliant, and well-structured meeting minutes. Our advanced degree minute takers trained in Robert's Rules of Order and bound by strict NDAs—bring over a decade of experience and partnerships with 80+ associations, ensuring a deep understanding of Board operations, legal requirements, and community needs.
At Notable Minutes, we specialize in providing clear, well-structured, and legally compliant minutes for condominiums, HOAs, and residential communities. Our services cover various types of meetings, including board meetings, owners’ meetings, transition meetings, special meetings, budget meetings, and annual meetings—at no extra charge. We make sure that all our minutes meet legal and procedural requirements, helping your association thrive.
We charge per meeting, with no long-term contracts required, giving your Board flexibility without ongoing obligations. Our pricing is transparent and competitive, with no hidden fees. We only charge based on the meeting duration, not the time required to finalize the minutes. Contact us for a free quote tailored to your HOA's needs.
Absolutely. Action items and motion lists are included at no additional cost, and we offer unlimited revisions based on clear feedback. That said, our minutes are carefully prepared and typically approved as presented due to our commitment to accuracy and quality.
We deliver minutes within five business days, ensuring timely and reliable documentation. In-person services are available upon request and subject to availability and location.
Our staff sign NDAs to protect client confidentiality, and we follow strict data security protocols. We provide free, confidential, and highly secure storage, ensuring your minutes are always protected and accessible.
No, we are 100% independent. We work with all management companies equally, ensuring unbiased, high-quality service tailored to your HOA’s needs.
Founded in 2013, Notable Minutes is a veteran-owned, USA-based professional minute taking company exclusively serving HOAs.